Why I-9 verification matters for your business
Form I-9 verification confirms W-2 employees’ employment eligibility in the United States, reduces risk when hiring, and ensures compliance.
Comply with US regulations
Form I-9 verifies W-2 employees’ legal authorization to work in the US.
I-9 verification is an essential step for US employers when welcoming a new team member.
Hire with confidence
Confirming employees’ work eligibility right away helps prevent costly compliance issues down the road.
Streamline onboarding with digital I-9 verification services
Add digital I-9 verification, conducted through our partner Tracker I-9, to your Checkr dashboard to enhance your workflow.
Remove redundant workstreams
Automate I-9 tasks and notifications, including E-Verify requirements, to optimize onboarding efficiency.
Improve accuracy and compliance
Import information stored electronically to Form I-9, saving time and minimizing errors.
Increase employee satisfaction
Set the stage for a positive onboarding experience with a simple, swift I-9 process.
Checkr’s I-9 verification and E-Verify services
Form I-9 verification is available as a product offering separate from your employee’s background check. Order and track I-9 documents and E-Verify submissions through our integration with Tracker I-9, a leading industry provider with over 20 years of perfect I-9 compliance results.
Form I-9 verification
Checkr’s integrated I-9 solution allows customers to import certain data directly into Form I-9. Our self-service dashboard allows for same-day ordering and verification, so your new hires can get started right away.
If you are required or choose to participate in E-Verify during I-9 verification, you can automate this step right from Tracker I-9. No need to visit another site or juggle multiple workflows; simply activate E-Verify through our seamless integration.
Add I-9 verification and E-Verify to your onboarding flow today
- Select a topic to scroll directly to it:
- What is I-9 verification?
- What is the I-9 employment verification process?
- What is E-Verify and how does it work?
- What documents are needed for I-9 verification?
- How long does I-9 verification take?
- Can I-9 verification be done remotely?
- Get I-9 verifications with Checkr
Frequently asked questions
Learn more about I-9 verification
I-9 verifications are a mandatory part of the hiring process for certain workers in the United States. United States Citizenship and Immigration Services (USCIS) requires employers to conduct I-9 verifications to confirm that employees are authorized to work in the US. After completing each verification, you must keep the employeeߴs I-9 form on file for either three years from their first day of employment or one year after their last day of work—whichever is later.
What is I-9 verification?
Form I-9 verifies an employeeߴs eligibility to work in the United States. Employers must complete an I-9 employment eligibility verification for every full- and part-time W-2 employee they hire. You donߴt need to complete I-9 verifications for contractors, volunteers, or anyone else who isnߴt required to complete a W-2. You should always consult your own independent legal counsel to understand your I-9-related compliance requirements.
I-9 verifications are essential to help prevent hiring employees who arenߴt eligible to work in the United States. Automating the process with I-9 verification services, like those Checkr provides through its integration with Tracker I-9, makes it easy to gather, store, and track employee I-9 documents while maintaining compliance with regulatory guidelines.
What is the I-9 employment verification process?
During I-9 verification, employers collect personal identifying information from new W-2 employees and review their work eligibility documents (such as a passport, driver’s license, and/or social security card).
Form I-9 has three sections. The employee completes Section 1, while the employer completes Section 2 and possibly Section 3, depending on the situation. Hereߴs a brief overview of each section.
Section 1: Employee information and attestation
The I-9 verification process begins by having the employee complete Section 1 by recording personal information such as name, date of birth, address, citizenship or immigration status, etc. When you order Form I-9 through Checkr, employees can transfer information we collected during the background check process directly into the I-9 process, saving time, improving accuracy, and helping to ensure I-9 compliance.
Section 2: Employer review and attestation
You must review and verify the employeeߴs identification and employment eligibility documents in Section 2. There are a few ways to do this with Checkr, giving you and your employees the flexibility to choose the best option.
- Onsite. The employee brings their documents to a company location. You review them and complete Section 2 electronically in Tracker I-9.
- Employer-appointed authorized representative. You have someone else review the employee’s documents and complete Section 2 in Tracker I-9.
- Employee-appointed authorized representative. The employee has someone review their documents. That person completes Section 2 in Tracker I-9 and submits photos of the documents.
Section 3: Reverification and rehires
You donߴt need to complete Section 3 for every employee. You only need to complete it if youߴre reverifying information a current employee provided during their initial I-9 background check because their employment authorization or documentation of employment authorization expired.
If an employee legally changes their name or you rehire someone who worked for you within the last three years, you may complete Section 3 of their original I-9 form or complete a new I-9.
What is E-Verify and how does it work?
E-Verify is a website that compares information on an employeeߴs I-9 to records from the US Department of Homeland Security (DHS) and Social Security Administration (SSA) to ensure they match. E-Verify requirements vary by employer and state.
Employers that work on federal contracts or subcontracts that include the Federal Acquisition Regulation (FAR) E-Verify clause must use E-Verify’s I-9 services. Some states, including Alabama, Arizona, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah, require most or all employers to use E-Verify.
Other states, including Colorado, Idaho, Indiana, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Nebraska, Oklahoma, Pennsylvania, Texas, Virginia, and West Virginia, require employers to use E-Verify in certain situations. Any employer may use E-Verify services voluntarily, even if the law doesnߴt require it.
When you use Checkr to complete I-9 verifications, you can set up your account to automatically submit Form I-9 to E-Verify after completing Section 2. You should consult your own independent legal counsel to understand your E-Verify obligations and whether E-Verify is right or required for your business.
What documents are needed for I-9 verification?
After completing Section 1, employees must provide documentation for I-9 verification of their identity and employment eligibility in the United States. I-9 documents that satisfy both requirements include:
- US passport or US passport card
- Form I-551, permanent resident card, or alien registration receipt card
- Form I-766 (employment authorization card)
- Foreign passport with form I-94
- Form I-94A with an arrival-departure record that contains an endorsement to work
- Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A
- Foreign passport containing a Form I-551 stamp or Form I-551 printed notation
If an employee doesnߴt have a document listed above, they can provide two documents—one to verify their identity and one to verify their employment eligibility.
Documents that establish identity may include:
- US or Canadian driverߴs license
- ID card issued by a state or US territory
- School ID card
- Voter registration card
- Military ID
- Native American tribal document
I-9 verification documents that establish employment authorization may include:
- Social security card
- Form FS-240 (consular report of birth abroad)
- Form FS-545 (certification of birth abroad issued by the US Department of State)
- Form DS-1350 (certification of report of birth issued by the US Department of State)
- Original or certified copy of US birth certificate
- Native American tribal document
- Form I-197 (US citizen ID card)
- Form I-179 (identification card for use of resident citizen in the United States)
- Employment authorization document issued by the Department of Homeland Security
How long does I-9 verification take?
Employees must complete Section 1 of Form I-9 on or before their first day of employment. Employers must complete Section 2 within three days of the employeeߴs start date.
I-9 verification services, like Checkr, help streamline the I-9 employment eligibility verification process by pulling information collected during the background check into Form I-9. This eliminates manual processes, reduces errors, and allows you to access all digital I-9 resources—including E-Verify —in one place.
Employers that use E-Verify get a result within seconds, letting them know whether the information the employee entered matches the records on file with the DHS and SSA.
Can I-9 verification be done remotely?
Beginning August 1, 2023, remote I-9 verification is only available to employers enrolled in E-Verify. If you’re enrolled in E-Verify, you may examine documents via video chat and remain compliant with the I-9 employment verification process. Employers that arenߴt enrolled in E-Verify must review employee documents in person.
Temporary remote verification options implemented in response to the COVID-19 pandemic expired on July 31, 2023. You have until August 30, 2023, to review employee documents in person for employees hired on or after March 20, 2020—if you havenߴt already done so.
Get I-9 verifications with Checkr
Consolidate your background check and I-9 workflows into a single dashboard with Checkr. With one simple hiring to onboarding flow, you can eliminate redundancies and expedite previously manual tasks. Plus, our partnership with Tracker I-9 and integration with E-Verify helps ensure your I-9 verifications are accurate and compliant with current regulations, minimizing risk for your organization.
Free up your human resource team to focus on higher priority tasks, like facilitating an outstanding first day on the job for your employees, by automating and fully digitizing the I-9 process. Get started now.
The resources provided here are for educational purposes only and do not constitute legal advice. Consult your own legal counsel to understand your I-9 compliance and legal requirements and obligations. Any decision to use any Tracker or Checkr product is solely your own and at your own risk.
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